How to Manage Fuel Records in CarrierOS AI
Fuel is one of the biggest fleet costs, so clean fuel records matter for reports and profit review. Follow the steps below to manage fuel records in CarrierOS AI, then confirm the saved result before the office relies on it.
On this page
- Quick answer
- Before you start
- Step-by-step instructions
- Review checklist
- What happens next
- Common problems
- Related guides
Manage fuel records in CarrierOS AI: quick answer
Open Fuel, add or import fuel records, check truck, date, gallons, amount, and category details, then fix missing items before reviewing reports.
Before you start
- Have fuel receipt or fuel card import data ready.
- Know the truck number.
- Know the fuel date, gallons, and amount.
Step-by-step instructions
- From the left menu, open Accounting > Fuel.
- Add or import fuel records.
- Review truck number, date, gallons, and amount.
- Fix missing or mismatched truck records.
- Save changes.
- Review reports after fuel data is clean.
Review checklist
Use this checklist before you save, send, approve, or rely on the record.
- Truck: Power unit connected to the fuel cost.
- Date: When the fuel purchase happened.
- Gallons: Fuel quantity.
- Amount: Cost recorded for the purchase.
- Source: Manual entry, import, or card data.
What happens next
Clean fuel records feed cost and profit reports more accurately.
Common problems and fixes
- If a truck is missing, link the fuel record to the right unit.
- If totals look wrong, check duplicate imports.
- If report profit is off, review fuel dates and amounts.
Tips for carrier offices
- Clean fuel imports weekly.
- Match fuel to truck numbers.
- Review duplicates before month end.
